Re-chartering What is it?
On June 15, 1916, the United States Congress granted a federal charter to the Boy Scouts of America.
This charter can be found in the United States Code, Title 36 (Patriotic Societies and Observances), Chapter 2 (Boy Scouts of America) As stated in the U.S. Code regarding the BSA: "The purpose of the corporation shall be to promote, through organization, and cooperation with other agencies, the ability of boys to do things for themselves and others, to train them in scoutcraft, and to teach them patriotism, courage, self-reliance, and kindred virtues, using the methods which were in common use by Boy Scouts on June 15, 1916."
The Boy Scouts of America renews its federal charter each year through a formal reporting to Congress. They (the BSA,) in turn, have granted charters to sponsoring (chartered) organizations. And like the BSA and the U.S. Congress, these chartered organizations must report to Scouting once each year to renew their local charters. Chartered organizations are issued a charter, effective for one year, to operate a Cub Scout Pack. The charter year is not necessarily the same as the calendar or program year (the current Pack charter indicates the charter expiration date.) In the months prior to the charter expiration date, the District Executive, Unit Commissioner, Pack Committee, and Cubmaster all play an important role in the preparation and execution of the re-chartering process.
WD Boyce Council Re-Charter Process
One hundred to ninety days before the charter renewal date, the commissioner will pick up the charter renewal packet from the council. The charter renewal packet should contain (a) youth applications, (b) adult applications, (c) insurance information, (d) certificate of insurance coverage, (e) re-charter instructions, (f) unit renewal application instructions, (g) registration and subscription information, (h) the annual charter agreement, and (i) membership inventory.
Ninety days before the charter renewal date, the professional Scouter renews the annual charter agreement with the executive officer of the chartered organization. During the visit, they (a) discuss the success and needs of the unit, (b) review the role of the chartered organization and the local council, and (c) consider key unit personnel to determine replacement, additions and recognition.
Sixty days before the charter renewal date, the commissioner and the unit committee conduct a membership inventory of youth and adults. Contacts or visits should be made to inactive youth and adults. Every effort should be made to recruit additional youth and adults so that the unit registers with no loss in membership.
Forty-five days before the charter renewal date, the commissioner and the unit committee chairman conduct the charter renewal meeting, which includes identifying youth and adults to reregister, completing forms, and collecting fees. The executive officer of the chartered organization or the chartered organizational representative approves all volunteers and the unit leader certifies the youth to be registered. Participants of this meeting should include the commissioner, chartered organizational representative, executive officer of the chartered organization, unit leader, and all other unit volunteers.
Fifteen days before the charter renewal date, the commissioner submits the complete charter renewal application to the council service center.
After the charter submittal, the charter should be available to the unit commissioner to conduct a formal charter presentation to the chartering organization.
Charter Renewal Meeting Agenda
(Conducted 45 days before the charter renewal date.)
I. Introduction and Opening Comments Unit committee chairman
II. Membership Review Commissioner
III. Collect Fees Unit committee chairman
IV. Complete renewal form Commissioner
Executive office approves the charter renewal form
Executive officer or chartered organizational representative approves and certifies volunteers
Unit leader approves and certifies youth
Check for accuracy and completeness
V. Confirm charter presentation date Commissioner
VI. Closing comments Commissioner
Executive officer of the chartered organization
Before You Turn Your Application In....
Have you checked all records for accuracy?
Does your Unit have an (a) Institutional Head, (b) Chartered Organizational Representative, (c) Committee Chair, (d) at least two members of the unit committee, and (e) Unit Leader?
Do you have enough assistants to provide two deep leadership at all Scouting function?
Do all new adult leaders have a correctly filled out adult leader application?
If a youths rank was incorrect, have you attached advancement reports to correct?
Have you indicated those that wish to receive Boy's Life?
Have you included one check for all fees, including the charter renewal, payable to Cimarron Council, Boy Scouts of America?
Have you obtained all the proper signatures including (a) Unit Leader, (b) Executive Officer of the Chartered Organization, (c) Committee Chair and (d) the Chartered Organization Representative?
Journey To Excellence Quality Awards Program
Did you notice that you did not have a Quality Unit application with your re-charter packet? The Journey to Excellence program is designed to recognize units, districts, councils, areas, and regions in achieving excellence in providing a quality program to a growing youth population in America at all levels of the Boy Scouts of America.